Students and Alumni Affairs Department

First: Students Affairs:-

1. Supervise any procedures related to the administrative transactions and affairs of students in coordination with the relevant authorities of the Academy.
2. Maintaining the non-academic records of students in paper and digital and building a comprehensive database on learners 3. Develop a plan for extra-curricular activities for students, which is represented in social, cultural and sporting activities, and supervise their implementation with an estimated budget. 4. Supervising the reception of new learners in coordination with the relevant bodies of the Academy 5. Supervise the procedures of housing and residence for foreign students and follow up and provide their administrative needs in coordination with the relevant bodies of the Academy.
6. In coordination with the graduate studies and program coordinators, the committees of students (social, cultural and sports) are formed in various scientific programs and courses and supervised in accordance with the administrative and financial systems in force in the Academy.
7. Coordinating and arranging with the various bodies related to the Academy in order to equip and prepare for the implementation of the activities of students and graduates and provide the necessary aids.
8. Highlighting the abilities and creativity of students and employing and developing them in various activities.
9. Linking national and foreign scholars with the academy and with each other and with the community around them culturally, socially and sports.
10. Coordinate with the relevant authorities to organize the International Day for foreign students.
11. Providing counseling, psychological, social and health care services that assist learners on academic achievement.
12. Organize and develop non-academic services provided to students in coordination with the competent bodies of the Academy.
13. Strengthening relations, communication and joint cooperation with counterpart institutions in the field of students and alumni affairs.
14. Supervise internal and external trips and visits.
15. Investigating the satisfaction of learners with the services provided to them, and receiving suggestions and observations regarding them and submitting them to the competent authorities.
16. Supervising the students' page on the Academy website.
17. Nominating the student representative to the Board of Trustees in coordination and consultation with graduate studies and program coordinators.
18. Nomination of the representative of the scholars to the membership of the Academy Quality Council in coordination and consultation with graduate studies and coordinators of programs and quality management and planning.
19. Membership of the Investigation and Accounting Committees for the implementation of the Bylaws of the students in 2016.
20. Membership of the Editorial Board of the Student Edition.
21. Membership of the committee to prepare the annual academic guide.
22- Membership of the Higher Graduation Committee.
23. Membership of the Admission Committee.

Second: Alumni Affairs:-

1. To keep the graduates in constant contact with the Academy to strengthen their loyalty and belonging to it using all the modern means of communication available.
2. Revitalize the Academy's relations with its graduates by organizing various events (social, cultural, sports and professional) where the graduates keep in direct contact with the Academy.
3. To hold an alumni day on an annual basis to attend all the graduates of the Academy from various programs and courses 4. Maintaining graduates' records in paper and digital form and building a comprehensive database on graduates.
5. Stand on the status of graduates and support them and recommend them to assume various positions.
6. Achieve effective and positive communication with graduates and employ them to contribute to the production and dissemination of strategic and security thought and future.
7. Organizing programs and training courses to raise the capabilities of graduates to face the working life, enabling him to carry out his duties and responsibilities in the fullest in coordination with the relevant bodies of the Academy.
8. Surveying the satisfaction of graduates and their scholarship institutions on the level reached by the graduate.
9. Activate the role of graduates by participating in activities related to the evaluation and development of curricula and academic reform workshops 10. Nomination of the representative of the graduates to the membership of the Board of Trustees of the Academy.
11. Nomination of the representative of the graduates to the membership of the Quality Council of the Academy.
12. Link the graduates to the website of the Academy and supervise the graduates page on the site.
Overseeing the Alumni Association in accordance with the administrative and financial regulations of the Academy.
14. Issuing a semi-annual or annual magazine or newsletter to be named: (Alumni Magazine or Bulletin) containing news of interest to graduates.
15. Any other tasks assigned by the Director of the Academy.

Vision: -

Excellence in the management of the affairs of students and graduates In pursuit of the strategy of the Academy.

Message: -

• Manage the extracurricular activity of students efficiently and effectively in order to promote their intellectual and cultural level.
• Meet the needs of students and graduates and manage their affairs and provide the best services.
• Enhance the spirit of loyalty and belonging to the Academy.

Objectives: -

1. Management of the affairs of students and graduates administrative.
2. Planning, implementing, evaluating and following up the programs of extra-curricular activities for students efficiently and effectively.
3. Development and renewal in the quality of extra-curricular activities for students to raise their creativity.
4. Contribute to the organization and development of non-academic services provided to students.
5. Preparation and preparation for the implementation of the activities of students and graduates.
6. Provide positive initiatives and effective participation in enriching the community service provided by the Academy in accordance with its strategic plan.
7. Supporting creativity and excellence and upgrading the capabilities of learners and graduates and developing their skills and enriching their experiences.
8. Upgrading the performance level of management and continuous development using modern administrative systems that blend traditional administrative means with innovative efforts and work teams to serve learners at the Academy.
9. Enhancing the role of graduates in achieving the vision and mission of the Academy and serving the community.
10. Communicate with graduates to enhance their loyalty and belonging to the Academy.
11. Preparing the records of the graduates, including the positions they occupy locally, regionally and globally, and preparing a database.
12. Establishing relations and communication between the Academy and its counterpart institutions internally and externally for mutual cooperation in the field of students and alumni affairs.

Values: -

1. Excellence and mastery.
2. Commitment and belonging.
3. Participation and integration.
You can send us an email on : stuaa@hasss.edu.sd